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Global Admin Operations Specialist

Hi! We are HTD, a digital health company based in Lodz and New York City. We are on a mission to create a more human-centric, accessible, and efficient healthcare system.

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Main requirements

What we need from you:

What we need from you:

  • Previous experience in similar roles in a fast-paced, international environment.

  • Experience in managing cross-company initiatives across different time-zones.

  • Excellent communication & time management skills.

  • A strong sense of ownership & responsibility.

  • Willingness to learn & improve the status quo – there’s always a better way they say…

  • Proven ability to come forward with solutions to a variety of challenges.

  • Ability to consolidate many perspectives into cohesive proposals for action.

  • A can do attitude.

  • Attention to detail;

  • Excellent knowledge of English (min B2), as well as Polish (C1) – we are an international team;

  • Proficiency in Google Suite tools – and not just to put gifs into google slides 😉

  • Availability to work from our Łódź office at least 3 days a week.

Key responsibilities:

Making our employee engagement strategy come to life through:

  • Owning the onboarding experience:
    • OnboardMe App – our internal onboarding tool
    • Handling welcome emails & first interactions
    • Oversight over the content of onboarding presentationsWelcome packages (assembly and inventory)
    • Conducting & analyzing stay interviews, exit interviews
  • Executing Employee Happiness activities:
    • Coordinating our: Workation initiative, company parties, smaller team integrations
    • Managing occasional gifts & celebrations: ex. Spring Breakfasts, birthday vouchers, honeymoon vouchers
    • Cooperation with any other external vendors supporting such initiatives (ex. Sports halls, Pyszne.pl vouchers etc.)
  • Handling day-to-day operations of our facilities (Poland & US):
    • Communication with vendors
    • Assessment of needs and resolving those needs
    • Ordering supplies where applicable
  • Supporting Leadership Team in basic day-to-day operations and administrative tasks.
  • Supporting one-off strategic projects or tool implementation within the PeopleOps Team.

What we offer

  • 100% remote friendly

    Work from any location within Poland. We have no fixed expectations related to you being in the office.

  • Educational budget

    Opportunity for development with education budget. Are you interested in a certified training or international conference? No problem, the choice is yours.

  • Health & life

    HTD covers private medical care and life insurance. Just in case.

  • Membership cards

    Multisport Plus & Multilife member card or cinema tickets.

  • Hardware second to none

    Work with the best tools available - MacBook, additional monitor, and Apple accessories, such as Air Pods or an additional keyboard.

  • Equipment

    An ergonomic office that includes standing desks, footstools, kneeling chairs or large cushions if that’s what you prefer.

  • Work-life balance

    Your well-being is important to us. That’s why we offer Paid days off on each contract, company-wide parties once a year, and opportunities for team integrations every quarter.

  • Growth system

    Our promotion system is based on competence trees and evaluation of your performance. We want you to grow within our company.

Recruitment process

We foster a supportive environment where strong trust, transparency, and teamwork are key

We are currently looking for a Global Administration Operations Specialist to join our HTD People Operations Team and support us in implementing initiatives that foster our Internal Community. You will be working closely with our leaders and whole People Operations Team on a miriad of tasks from more basic administrative and operational ones to broader company-wide projects, all aiming to make HTD a rewarding place of work.
  1. 1

    CV verification

    We will review your application.
    Be sure to address all of our requirements.

  2. 2

    SCREENING CALL

    We will invite you to a 30-minute screening call. We’ll be most interested in getting to know you better.

  3. 3

    ENGLISH AUDIT

    We will send you an invitation to perform an English language audit. We will send the finished report to you.

  4. 4

    TECHNICAL INTERVIEW

    We will invite you to an online technical interview that will last between one to two hours. We will mainly ask you about your studies and technical skills.

  5. 5

    FINAL DECISION WITH FEEDBACK

    Candidates from the Technical Interview step will receive feedback about their performance. The selected candidate who met our requirements and successfully completed the recruitment process will receive an offer.